Certificate of Incorporation in Indonesia: Which Record Does the Request Refer To?

Decode what the requester wants to prove

Start with the requested fact, then select the evidence. Under Articles 5–7 of Permenkum 49/2025 , the capital-partnership PT route uses a notary and an establishment deed; the ministerial approval decree is delivered electronically through the legal-entity administration system, SABH, to the notary. The deed and the government approval perform different jobs. A translated filename cannot merge them.

Use this triage matrix as an editorial document-selection aid. It maps the request to evidence; it does not declare that every recipient will accept the same bundle.

The initial evidence belongs to the company formation in Indonesia record set. Keep the original deed and establishment approval together, even when the recipient initially asks for only one upload. That preserves the connection between the private formation instrument and the official output.

Check the individual-company exception

A perseroan perorangan is an individual company within the micro and small enterprise regime. PP 8/2021, Article 6 restricts its founder to an Indonesian citizen and describes electronic registration and a registration certificate. This is not a foreign founder’s substitute for the ordinary PT route.

There is a current terminology wrinkle: Permenkum 49/2025, Articles 21–22 provides for an electronic establishment statement and an electronic establishment decree for the individual company. The regulation replaced Permenkumham 21/2021 . Therefore, registration certificate and decree language should be reconciled against the actual issued record, company type and issue date. Do not reject a genuine record solely because a checklist uses an older English label.

Ask the founder for the establishment statement and the official electronic output together. If the company has changed from an individual company into a capital-partnership PT, obtain the conversion records as well. Article 25 of the current regulation addresses that status change; an old individual-company certificate alone cannot explain the later form.

Treat the evidence bundle as three connected questions: what happened at formation, whether the same entity is being identified, and whether the recipient accepts this presentation.

Match the record to the same company

Build a short identity bridge before you label any file “incorporation evidence.” Record the exact registered name, document title, issuer, document number and date. For a deed, include its number, date and notary. For a decree, identify whether it concerns establishment or a later event. An amendment approval answers a different historical question from the first establishment approval.

Compare references across the documents and check whether any name or registered details changed. Article 8 of the current regulation separates changes to articles and company data from establishment. Where the documents use different names, attach the relevant name-change deed and ministerial output so the recipient can follow the continuity, rather than silently replacing the older name in a translation.

Use the official AHU company-profile search as a cross-check, with the company’s underlying documents available. AHU notes that records outside its stated online coverage may require a manual data request. A missing online result therefore needs investigation; it is not a sound basis for inventing a replacement certificate. The limits of the AHU establishment approval also matter when deciding what additional evidence the recipient needs.

Confirm the recipient's accepted format

Request written confirmation of the accepted document set before commissioning translation or certification. Supply a document index using the Indonesian titles, with a plain English description beside each. Keep the original titles visible; do not rename an establishment deed as a government certificate merely to match an upload field.

Ask whether the recipient requires the establishment record alone, current articles and amendments, a recently obtained registry extract, a certified copy, or a translation. These are recipient acceptance conditions , and should be checked for the actual transaction and destination. If authentication is requested, clarify which document and signature must be authenticated before arranging it.

A practical example of why labels are insufficient appears in DBS Indonesia’s published document checklist : its domestic PT section asks for the deed, articles and amendments with ministry approval, while its foreign-entity section uses “Certificate of Incorporation or Company Registration.” This is one bank’s published checklist, not a universal acceptance rule. Confirm the current requirements with the receiving institution.

Escalate an unresolved certificate request

Escalate the request when the recipient cannot identify the fact it needs, the decree refers to a different deed, a name change is unexplained, or the company type conflicts with the supplied certificate. Ask the company’s notary to reconcile the record chain, and ask the recipient to confirm its documentary requirement.

Proceed when you can identify the correct entity, explain each supplied record’s function, and document the recipient’s accepted format. Keep that confirmation with the submitted versions. A complete-looking PDF bundle is not a substitute for resolving a contradiction in the underlying records.