Legal address · statutory mail · clear routing
An address on the company register is only useful if it is legally suitable and someone acts when an important notice arrives. We arrange the address, define the mail workflow and show you what is—and is not—included before the service starts.
Reviewed 17 September 2026
Start with the legal use
A provider may offer all three, but each solves a different problem. Before we recommend an address, we check the entity type, country, public-record rule, mail expected and whether a person must be available for legal service.
The formal company address recorded with the registry. Official communications are sent here, and local law may set rules on location, access, records or public disclosure.
Use it for: registry and statutory correspondenceAn address used for invoices, customers, suppliers or general mail. A mailbox or virtual office may work for this purpose without qualifying as the legal registered office.
Use it for: ordinary business correspondenceIn systems such as the United States, an appointed person or provider receives service of process and official notices. The role is more than simple mail forwarding.
Use it for: state notices and service of processIt does not by itself prove where management takes decisions, where employees work, where records are kept for every purpose, or where the company is tax resident. Banks, tax authorities, licensing bodies and marketplaces may ask for different address evidence.
One service name, different local rules
We do not treat a virtual mailbox as a universal answer. The location, access hours, public record and person responsible for legal mail have to match the jurisdiction.
ACRA requires a Singapore registered office address. It receives official communications and may hold company records; the office must meet local accessibility and business-hour requirements. It can differ from the place where the business operates.
Read ACRA's requirements ↗A local company keeps a registered office in Hong Kong. A change is reported to the Companies Registry using Form NR1, so the effective date and mail handover should be coordinated rather than treated as a simple forwarding request.
Check Companies Registry forms ↗Companies House requires a physical address in the same UK jurisdiction as the company. The address must be appropriate for delivery and acknowledgement; a Royal Mail PO Box cannot be used as the registered office.
Read Companies House rules ↗Rules are state-specific. Delaware, for example, requires the registered agent to maintain a Delaware street address and office open during normal business hours for service of process. A general mailing address is not a substitute.
Read Delaware guidance ↗Define the address before paying
The same street address may be offered under very different contracts. Ask whether the fee covers statutory use, which mail categories are accepted, how quickly you are notified and what happens when the engagement ends.
| Service item | Typical annual scope | Possible extra cost | Confirm in writing |
|---|---|---|---|
| Use as the registered office | Core where available | Local provider or agent appointment | Entity, country and permitted registry use |
| Government and statutory mail receipt | Usually included | High volume or special handling | Which authorities and document types are accepted |
| Notification and digital scan | A stated allowance may apply | Extra pages, same-day or certified scan | Timing, recipient and secure delivery method |
| Collection or courier forwarding | Coordination may be included | Postage and courier | Frequency, destination and storage period |
| General business mail and parcels | Only if the plan says so | Parcel, cheque or customer-return handling | Size, volume and excluded items |
| Director service or contact address | Jurisdiction-dependent | Per officer or per address record | Public disclosure and personal-address rules |
| Desk, meeting room, licence or tax substance | Not automatically included | Separate premises or professional work | Do not infer these from the address service |
Ask what happens to a court document, registry notice or tax letter received on a Friday afternoon: who identifies it, when you are told, how it is delivered and whether anyone checks that you received it.
Indicative HSJGlobal professional fees
Prices are starting points in US dollars. Your proposal identifies the country, exact address use, local appointment, mail allowance, forwarding charges and renewal price.
For one straightforward private company that needs statutory address use and low-volume official mail handling.
For an overseas owner who needs faster visibility, a broader scan allowance and forwarding coordination.
For a group that wants consistent address records, recipients and escalation instructions across jurisdictions.
Postage, international courier, parcels, excessive mail, certified copies, translation, notarisation, filing fees, urgent handling and storage beyond the agreed period.
Registered agent, company secretary, local director, lease, dedicated workspace, telephone answering, licence premises, tax substance, banking evidence and customer returns unless named in the proposal.
From arrival to action
Important correspondence needs an owner and a next step. We agree the route before the first letter arrives, including what is urgent, who is notified and how delivery is evidenced.
Receive mail that falls within the agreed statutory or business-mail scope.
Distinguish registry, tax, court, bank, supplier and general correspondence.
Use the current named contact and agreed urgency level instead of a generic inbox.
Provide the document through the approved route and record any courier instruction.
Keep the receipt and delivery trail, then pass any required filing or response onward.
Confirm the effective date, old-provider end date, authority notices, website and invoice updates, records held at the address, mail redirection, uncollected items and who monitors both locations during the transition.
Compare the contract, not the postcode
A prestigious location is secondary to legal eligibility and reliable delivery. The provider should be able to answer these questions without hiding the practical details in a mail policy.
Confirm registered office, business mail, director service address, returns, licensing and bank correspondence separately.
Identify whether a registered agent or authorised person is required and who is present during the required hours.
Ask about parcels, cheques, customer returns, bulky items, cash, identity documents and mail for unlisted trading names.
Set a notification time, an escalation rule for legal or tax mail and a backup contact if the first person is unavailable.
List scan allowances, postage, courier, collection, storage, extra entities, change filings and third-party appointments.
Confirm notice periods, mail after termination, registry-change support, forwarding, file retention and transfer of outstanding items.
Frequently asked questions
If the company already exists, tell us the current registered address and the next filing or renewal date. That lets us plan the change without creating a gap in mail coverage.
A registered office is the company address recorded with the relevant registry for official communications and legal notices. The address rules, public access requirements and records kept there vary by jurisdiction.
Sometimes, but the provider and location must satisfy the rules that apply to the entity. A general virtual office or mailbox is not automatically suitable for statutory use, service of process, licensing, tax or banking.
In many company registries the registered office is part of the public company record. Confirm the disclosure rules before using a home address or another address you would prefer to keep private.
Not automatically. A US registered agent is a state-specific legal appointment for receiving service of process and official notices. The written proposal states whether that appointment is included and in which state.
The agreed workflow may include receipt, logging, notification, scanning, collection or forwarding. Time-sensitive and legal documents should have a clear escalation route and named recipient.
Only where the institution or authority accepts that use. A legal registered office does not automatically prove trading premises, management location, tax substance or an address suitable for a regulated licence.
Our indicative starting professional fees are US$240 per year for Registered Office Essential, US$590 per year for International Mail Desk and US$1,500 per year for Multi-Entity Address Control. Final pricing depends on the country, permitted use, mail volume and local provider charges.
We normally need the company extract, entity number, current address, proposed effective date, responsible officer, current provider terms, outstanding mail and details of any records or public notices tied to the old address.
Start with the country and intended use
We can arrange a new registered office, review an existing address or coordinate a provider change. We will separate the statutory address, general mail, local appointment and optional forwarding so the scope is clear before you commit.
A short company description is enough to begin.
CompanyCountry, entity type and registration status
Address useRegistered office, agent, business mail or more than one
Mail profileExpected letters, scans, parcels and forwarding country
TimingIncorporation date, current renewal or planned change date
Tell us what support you need, from company setup and banking to accounting, tax and ongoing compliance.