Company Secretary Fees in Malaysia: Services and Annual Cost
Map Company Secretary Fees in Malaysia from filing evidence to operational control, including the costs, timing and dependencies that change the result.
Malaysia company-secretary pricing is a professional-service charge, not one prescribed government tariff. Public plans reviewed in August 2026 include approximately RM29–RM88 per month for basic named-secretary services, while changes, registers, resolutions, beneficial-ownership work, registered address and SSM filing fees may be charged separately. Apply those conditions specifically to Company Secretary Fees in Malaysia before the filing instructions are approved.
For budgeting, keep the fixed SSM fee separate from current public service packages. Published basic incorporation offers reviewed on August 12, 2026 span RM1,599–RM3,399 with different inclusions; resident-director, address, licence, visa, bank, translation, tax and working-capital needs for Company Secretary Fees in Malaysia sit outside that range unless a written quote says otherwise.
Key takeaways
- Malaysia company-secretary pricing is a professional-service charge, not one prescribed government tariff.
- For Company Secretary Fees in Malaysia, SSM incorporation establishes the legal entity; licences, bank onboarding, tax activation and employer registrations are separate readiness gates.
- The activity, MSIC description, ownership, premises and source of funds for Company Secretary Fees in Malaysia should tell one consistent story across every submission.
- The governance plan for Company Secretary Fees in Malaysia needs at least one director ordinarily resident in Malaysia and a qualified secretary appointed within 30 days after incorporation.
- The Company Secretary Fees in Malaysia budget should show government charges, professional work, third-party costs, capital and working cash as different categories rather than one setup fee.
In this article
Fees, deposits and continuing charges
The budget for Company Secretary Fees in Malaysia should separate the named secretary appointment from the RM150 annual-return filing fee, registered-office use, beneficial-ownership work, written resolutions, changes to directors or shares and document certification. A low monthly headline is not evidence that these events are included.
Public prices checked August 12, 2026 include Espace Malaysia pricing plans at RM29–RM88 a month, while KC Group company secretary fee guide describes broader market factors that change secretary fees. Treat these as market references, request an annual cash schedule and identify taxes, SSM fees and termination or handover work separately. The board can then approve the Company Secretary Fees in Malaysia cash requirement without confusing fees, capital and operating runway.
| Secretary component | Public price or fee | Frequency | Check before accepting |
|---|---|---|---|
| Named secretary service — Company Secretary Fees in Malaysia | RM29–RM88 per month samples | Monthly or annual contract | Registers, resolutions and advisory scope |
| Annual return fee — Company Secretary Fees in Malaysia | RM150 for a private company | Annual SSM charge | Preparation and lodgement service may be extra |
| Registered office — Company Secretary Fees in Malaysia | Provider-specific | Usually recurring | Mail handling, inspection access and business use |
| Corporate changes — Company Secretary Fees in Malaysia | Event-specific | When a change occurs | SSM fee, resolution, documents and beneficial-owner update; verify for Company Secretary Fees in Malaysia |
Published charges and realistic price evidence
SSM states that a private company needs at least one director ordinarily resident in Malaysia and one or more members and shares. The SSM incorporation guidance lists direct online incorporation and name-reservation routes, while a qualified secretary must be appointed within 30 days after incorporation. Cite the applicable source and verification date in the working file for Company Secretary Fees in Malaysia.
The SSM fee table lists RM1,000 to incorporate a company limited by shares and RM50 for each 30-day name reservation. Those amounts are government charges; professional work, certification, address, director, licence, bank, immigration, tax and operating cash must be identified separately. If the facts for Company Secretary Fees in Malaysia change, repeat the regulator test before relying on the same result.
- Primary official material for Company Secretary Fees in Malaysia has been checked as at August 12, 2026. Apply this test to Company Secretary Fees in Malaysia.
- The applicable rule is tied to the actual entity, activity, ownership, premises and applicant rather than a broad label. Apply this test to Company Secretary Fees in Malaysia.
- Official charges and thresholds are separated from public market prices and internal cash planning. Apply this test to Company Secretary Fees in Malaysia.
- Bank, licence and immigration outcomes remain subject to independent review of the submitted facts. Apply this test to Company Secretary Fees in Malaysia.
Variables that change the total cost
Company Secretary Fees in Malaysia is feasible only when the chosen legal form and the intended operating activity satisfy the same ownership, residence and licensing conditions. An Sdn Bhd is a separate Malaysian legal person, but a registration notice does not cure a prohibited activity, unsuitable address or missing sector approval.
Write the proposed revenue activity in operational terms: product or service, customer, contracting entity, delivery method, premises, regulated acts and planned employees. That description drives the MSIC selection, licence screening, banking narrative and tax setup, and it should be approved before the name and constitution are filed. Record the result in the approval brief for Company Secretary Fees in Malaysia so later submissions use the same conditions.
Entity
Confirm Sdn Bhd, branch, LLP, representative office or Labuan route before drafting. Use this as a eligibility control for Company Secretary Fees in Malaysia.
People
Identify shareholders, beneficial owners, the resident director, secretary and authorised signatories. Use this as a eligibility control for Company Secretary Fees in Malaysia.
Activity
Translate the revenue model into an accurate MSIC description and sector-licence screen. Use this as a eligibility control for Company Secretary Fees in Malaysia.
Place
Test the registered office, operating premises, zoning and local-authority approvals separately. Use this as a eligibility control for Company Secretary Fees in Malaysia.
Certification, translation and filing support
The evidence file for Company Secretary Fees in Malaysia should be complete enough for the company secretary, SSM and later bank KYC to identify every shareholder, director and beneficial owner. Individual files normally include a clear passport or identity record, residential address, contact details and signed consent; corporate files add registry extracts, constitutional records, ownership chains and an approving resolution.
Create a single data sheet for names, identification numbers, addresses, share quantities, percentages, occupations and signing authority. Differences in spelling, transliteration, dates or corporate ownership should be resolved before submission, because the same data will be reused in statutory registers, tax onboarding, bank forms and licence applications. That control prevents the Company Secretary Fees in Malaysia file from splitting into inconsistent SSM, bank and licence records.
Where Company Secretary Fees in Malaysia changes the next filing, the controls in Annual Cost of a Malaysia Company: Compliance Fee Breakdown help keep the evidence and operating sequence aligned.
Before Malaysia company registration support begins, the engagement should record who controls shares, who can sign, which director meets residence requirements and how corporate actions will be approved. Mark the accepted version and evidence owner in the Company Secretary Fees in Malaysia document schedule.
| File | Purpose | Control | Ready when |
|---|---|---|---|
| Identity and address — Company Secretary Fees in Malaysia | Identify directors and owners | Legible, current, consistent spelling | KYC accepts the same data |
| Corporate shareholder — Company Secretary Fees in Malaysia | Prove existence and authority | Registry extract, constitution, resolution | Ownership chain reaches natural owners |
| Company particulars — Company Secretary Fees in Malaysia | Create the SSM record | Name, activity, office, shares, consents | All signatories approve one data sheet |
| Funding evidence — Company Secretary Fees in Malaysia | Support shares and bank review | Subscription, remittance, source of funds | Amounts and sender match approvals; verify for Company Secretary Fees in Malaysia |
When each amount becomes payable
The workable sequence for Company Secretary Fees in Malaysia starts with activity and ownership design, then name availability, KYC clearance, incorporation particulars, consents and payment. After SSM accepts the filing, appoint the secretary within the statutory period, establish the registers and beneficial-ownership record, activate tax and accounting controls, then pursue bank and operating licences on their own evidence tracks.
Parallel work saves time only when dependencies are respected. Bank document preparation, premises screening and licence scoping can begin before incorporation, but final applications may require the SSM notice, board resolutions, tenancy evidence or paid-up capital. A tracker should show the owner, prerequisite, output and stop-clock reason for every stage. For Company Secretary Fees in Malaysia, close the stage only when its output and submission receipt are under company control.
Design
Settle the activity, ownership, resident governance and finish line for Company Secretary Fees in Malaysia. Use this as a sequence control for Company Secretary Fees in Malaysia.
Verify
Clear KYC, names, addresses, foreign corporate records and beneficial ownership. Use this as a sequence control for Company Secretary Fees in Malaysia.
Incorporate
Submit accepted particulars, consents and the prescribed SSM payment. Use this as a sequence control for Company Secretary Fees in Malaysia.
Activate
Appoint the secretary, establish records, tax, bank and licensing workstreams. Use this as a sequence control for Company Secretary Fees in Malaysia.
Handover
Transfer credentials, originals, registers, evidence and unresolved actions to the company. Use this as a sequence control for Company Secretary Fees in Malaysia.
How to compare quotations
Before Malaysia company registration support begins, the engagement should record who controls shares, who can sign, which director meets residence requirements and how corporate actions will be approved. Make that item an acceptance condition in the written engagement for Company Secretary Fees in Malaysia.
Acceptance evidence should be defined for every deliverable: SSM notice, registers, secretary appointment, beneficial-owner record, tax status, licence output, bank mandate, credentials and originals. A vague promise to assist is not equivalent to an assigned owner, submission receipt, authority response and handover date. The final Company Secretary Fees in Malaysia handover should identify anything still pending instead of treating assistance as completion.
Scope
Named deliverables, exclusions, responsible person and acceptance evidence. Use this as a provider control for Company Secretary Fees in Malaysia.
Price
Government, professional, third-party, recurring and capital amounts shown separately. Use this as a provider control for Company Secretary Fees in Malaysia.
Control
Credentials, original records and decision authority transferred to the company. Use this as a provider control for Company Secretary Fees in Malaysia.
Escalation
A clear response when a name, KYC, licence, bank or immigration assumption fails. Use this as a provider control for Company Secretary Fees in Malaysia.
Official references and review basis
Primary official materials for Company Secretary Fees in Malaysia were checked August 12, 2026. These sources support the adjacent legal and procedural statements; the actual file must still be tested against current regulator and portal instructions.
What must be confirmed before paying
Proceed with Company Secretary Fees in Malaysia only when the legal form, activity, ownership, resident governance, evidence and funding plan produce one consistent operating record. The approval decision should identify the remaining licence, bank, tax or immigration conditions rather than describing the company as complete without qualification.
For Company Secretary Fees in Malaysia, authorise the next irreversible commitment only after the responsible person can show the accepted filing output, current authority, source-of-funds record, premises fit and a dated plan for every open condition. Escalate before signing or transferring funds when a regulator, bank or local authority has not confirmed a point that can stop this business model.
- The company controls its SSM output, registers, resolutions, credentials and original documents. Apply this test to Company Secretary Fees in Malaysia.
- The authorised signatory can execute the first customer and supplier contracts within approved limits. Apply this test to Company Secretary Fees in Malaysia.
- The bank, tax and accounting records use the same business and beneficial-owner narrative. Apply this test to Company Secretary Fees in Malaysia.
- Every required licence is effective for the actual activity, premises and operating conditions. Apply this test to Company Secretary Fees in Malaysia.
- Payroll, invoicing, record retention and recurring filings each have an owner and evidence standard. Apply this test to Company Secretary Fees in Malaysia.
- Open conditions and renewal dates sit in a tracker reviewed by the board or responsible manager. Apply this test to Company Secretary Fees in Malaysia.
Frequently asked questions
