Corporate Shareholder Documents for PT PMA Setup

Trace existence, power, approval, signature, and UBO evidence

A foreign corporate shareholder file must answer five questions: does the entity legally exist, do its constitutional documents permit the investment, did the correct corporate body approve the subscription or acquisition, is the person signing properly authorized, and which natural persons ultimately own or control the chain? Registry extracts and charters prove different facts, so one document rarely answers all five. For the corporate document chain, the immediate acceptance point is to confirm current status against the documented registry, charter, address, and directors.

The Indonesian notary should confirm required freshness, certification, apostille or legalization, translation, and originals before filing through AHU business-entity services . The resolution should identify the PT PMA, share amount and class, investment value, board nominees, signing and delegation powers, and funding. Trace UBO evidence under Presidential Regulation 13 of 2018 through every intermediate company. Reconcile legal names, numbers, addresses, directors, and signatures before execution. Within the corporate document chain file, the responsible officer should preserve approval and authorized signer as evidence for the decision to match the transaction.

Prove the foreign corporate shareholder's authority chain

A foreign company can subscribe for PT PMA shares where the activity permits its ownership, but the Indonesian notary needs proof that the entity exists and has validly authorized the investment. The file normally covers constitutional and registry records, registered office and identifiers, directors, the approval to invest, the person empowered to sign, share subscription terms, and the natural persons who ultimately own or control the shareholder. For the corporate document chain, the immediate acceptance point is to authorize investment terms against the documented board or shareholder approval.

Ask the accepting notary to issue a country-specific matrix for originals, certified copies, apostille or legalization, sworn translation, dates, and signing. Reconcile that file with the corporate-shareholder authority reflected in AHU business-entity services and the UBO duties under Presidential Regulation 13 of 2018 . A certificate of incorporation alone does not prove that the signer may subscribe, appoint directors, approve capital, or delegate execution. Within the corporate document chain file, the responsible officer should preserve signer, POA, authentication, and UBO as evidence for the decision to prove every link.

Send each public document through the correct cross-border route

An apostille is not issued by one universal Indonesian office for every registration document. A foreign public document intended for Indonesia is generally apostilled by the competent authority in its country of origin when both countries use the Hague Apostille Convention; otherwise a legalization chain may apply. Indonesian AHU Apostille services concern Indonesian public documents used abroad. Private documents may first need notarization or another step that makes them public documents. For the corporate document chain, the immediate acceptance point is to pre-clear before ordering against the documented notary, translation, form, and date.

Use the official AHU Apostille service for Indonesian outbound-document verification and ask the Indonesian notary what it will accept for inbound shareholder documents. Build the route from document type, issuer, origin country, destination, Hague status, certification, translation, original or electronic form, and validity. An apostille authenticates the origin of the public document or signature; it does not confirm that the content is true or that the document alone proves corporate signing authority. Within the corporate document chain file, the responsible officer should preserve foreign or Indonesian public document as evidence for the decision to identify competent authority.

Limit the power of attorney to identified acts and safeguards

A PT PMA power of attorney should identify the principal, attorney, transaction, permitted acts, company and share details, documents that may be signed or submitted, amendment limits, payment authority, system access, delegation rights, validity, governing language, revocation, and return of originals. A broad authority to do anything necessary can expose the investor to unapproved deed terms, filings, bank actions, or custody of corporate credentials. For the corporate document chain, the immediate acceptance point is to avoid open-ended power against the documented named acts, filings, documents, and limits.

Have the accepting Indonesian notary confirm execution, witness or notarization, apostille or legalization, translation, and original requirements before signing through the AHU corporate filing framework . Separate filing authority from authority to receive funds, transfer shares, amend capital, appoint boards, open bank accounts, or bind the company. Require a submission log, copies of every instrument, no substitution without consent, defined expiry, written revocation route, and final confirmation that temporary access has been removed. Within the corporate document chain file, the responsible officer should preserve signature, authentication, translation, and original as evidence for the decision to confirm acceptance.

If a provider receives temporary filing power, the closing checklist should incorporate power-of-attorney revocation and handover controls rather than leaving authority open after registration.

Report the natural persons who ultimately own or control the PT PMA

A PT PMA must identify the natural persons who ultimately own or control it, including through foreign corporate shareholders and intermediate holding companies. Indonesia's beneficial-owner criteria look beyond the shareholder register to share or voting interests, profit entitlement, appointment power, control without further authorization, and the true source or beneficiary of ownership funds. The result should be supported by an ownership chart and source documents, not a guess based on the nearest parent. For the corporate document chain, the immediate acceptance point is to support each criterion against the documented registers, charters, agreements, and funding.

Apply Presidential Regulation 13 of 2018 and the strengthened verification approach described by AHU in December 2025 . Reconcile names, birth data, citizenship, address, identifiers, control basis, and evidence with the deed, AHU record, bank KYC, tax, and group records. Update changes promptly and maintain annual or event-driven review procedures; AHU's June 2026 service-blocking notice shows that incomplete reporting can affect access to corporate services. Within the corporate document chain file, the responsible officer should preserve report, verify, update, and review as evidence for the decision to prevent service blocks.