Official Indonesia Corporate Registry Search: AHU Profile, UBO, and Evidence Limits

Verify the company through official records and source documents

Start with the legal-entity identity shown by the deed and AHU approval, then use the AHU company profile search to check the current corporate profile. Separately obtain and validate the NIB and licensed activities through OSS . A company number, NIB, tax number, deed number, and license number serve different functions; one cannot be used as proof that every other record is current or that a particular transaction is permitted. For the AHU search evidence, the immediate acceptance point is to confirm corporate identity against the documented legal entity, deed history, boards, and shareholders.

Match the exact legal name, registered address, establishment and amendment data, directors, commissioners, shareholders, UBO information, NIB, KBLI, project location, risk level, licenses, tax identity, bank account name, and person signing the transaction. Save the search date, official output, source URL, and any access limitation. If a public search does not reveal a field, request the underlying official document and verify it with the issuing system or professional responsible for the record. Within the AHU search evidence file, the responsible officer should preserve NIB, KBLI, location, risk, and licensing outputs as evidence for the decision to confirm operating scope.

Understand exactly what AHU approval establishes

AHU approval establishes that the limited liability company has obtained Indonesian legal-entity status based on the submitted deed and corporate data. It is essential evidence of incorporation and should be checked against the executed deed for the exact name, approval number and date, notary, shareholders, capital, domicile, directors, and commissioners. A screenshot or draft application is not equivalent to the issued approval and accessible corporate record. For the AHU search evidence, the immediate acceptance point is to run separate gates against the documented operational license, tax, bank, capital, or visa.

Use AHU business-entity services to understand and verify the corporate output. AHU approval does not by itself prove that the KBLI is open to the shareholders, the NIB or sector license is active, the address is suitable, NPWP access works, capital was deposited, UBO data is complete, a bank account is approved, or a visa has been issued. Treat it as the corporate gate that releases separate tax, OSS, banking, accounting, employment, and operational tasks. Within the AHU search evidence file, the responsible officer should preserve deed, approval, record, receipt, and corrections as evidence for the decision to take direct custody.

Before the notarial appointment, add the checks in the PT PMA identity and share-data reconciliation to the same source-data register so spelling, percentages, authority, and capital do not diverge.

Keep beneficial ownership records aligned with real control

Indonesia's beneficial ownership framework under Presidential Regulation 13 of 2018 looks beyond the registered shareholder to the natural persons who ultimately own or control a company. A PT PMA should document direct and indirect percentages, voting or appointment rights, economic benefits, control through agreements, and the reasoning used for each identified UBO. The public-facing AHU beneficial owner search is a verification aid, not a substitute for the company's complete evidence file. For the AHU search evidence, the immediate acceptance point is to keep filings and KYC consistent against the documented dated trigger and cross-system update log.

Trigger a UBO review when shares, parent entities, trusts, control agreements, directors, funding arrangements, or group ownership change. Reconcile the AHU disclosure with the deed, shareholder register, organization chart, source-of-funds file, bank KYC, tax records, and transaction documents. If an institution applies a different threshold or asks for a broader control explanation, preserve that institution-specific analysis without overwriting the legal filing basis. Within the AHU search evidence file, the responsible officer should preserve direct and indirect percentage calculation as evidence for the decision to identify natural persons.

Separate the corporate legal-entity record from the NIB

The phrase company number can refer to different identifiers and should not be accepted without seeing the document. The notarial deed and AHU business-entity record establish the company's corporate identity and legal-entity approval, while the NIB is issued through OSS as the business identification number. They are connected but serve different functions, and neither should be substituted for the other in a contract or diligence file. For the AHU search evidence, the immediate acceptance point is to prove legal identity against the documented deed and AHU legal-entity approval.

Verify the legal name, deed and AHU approval details, taxpayer data, NIB, responsible persons, address, five-digit KBLI, project locations, risk level, license status, and issue dates. Under Government Regulation 28 of 2025 , the NIB can also serve as the business license for low-risk activity; higher-risk activity needs the additional output shown in OSS. A valid corporate entity can therefore exist without being ready to perform every proposed activity. Within the AHU search evidence file, the responsible officer should preserve NIB issued through OSS as evidence for the decision to check each KBLI and location.

Build an accepted shareholder and authority file

The filing team needs usable evidence for each shareholder, authorized signer, director, commissioner, address, and declared business activity. Foreign individuals typically provide passport and contact data, while foreign corporate shareholders need constitutional and authority records that identify the entity and the person empowered to sign. The accepting notary should confirm the exact document, legalization, apostille, translation, and validity requirements. For the AHU search evidence, the immediate acceptance point is to confirm the shareholder can subscribe against the documented charter, registry proof, and signer mandate.

Build a document register with issuer, document date, expiry or freshness rule, language, certification route, signatory, original location, and accepting institution. Indonesian company formation is processed through notarial and AHU business-entity services workflows, so a scan that looks complete to a provider may still require a different form or supporting authority. Resolve discrepancies in names, addresses, dates, and ownership before execution. Within the AHU search evidence file, the responsible officer should preserve pOA, legalization, and translation path as evidence for the decision to obtain notarial acceptance before signing.