PT PMA Bank Mandate Mismatch: Director Authority, Resolutions, and Tokens

Translate director authority into a bank-accepted mandate

Corporate authority and bank authority must be reconciled, not assumed. A bank can review the deed, AHU profile, board composition, resolutions, specimen signatures, UBOs, tax data, business purpose, and individual KYC before deciding who may open or operate the account. The current BCA corporate current-account requirements , for example, describe corporate representatives, powers of attorney, individual-customer data, and supporting documents; another bank may apply a different process. For the bank-mandate reconciliation, the immediate acceptance point is to identify accepted representatives against the documented current deed, AHU data, and board resolution.

Prepare a mandate matrix for account opening, transfers, beneficiaries, foreign exchange, loans, cards, cash-management platforms, token custody, limit changes, and closure. Compare single and joint signing, transaction limits, maker-checker roles, temporary powers, and revocation. The final bank forms and system setup should match the approved corporate resolution, and access should be tested before the company receives customer money or makes a material payment. Within the bank-mandate reconciliation file, the responsible officer should preserve signing rules, limits, maker-checker, and tokens as evidence for the decision to configure account access.

Trace signing power from the deed to the specific transaction

A director's title does not answer every authority question. Start with the Indonesian Company Law , the articles of association, current AHU record, shareholders' or board resolutions, reserved matters, transaction thresholds, joint-signature rules, conflicts, and any lender, license, or shareholder-agreement condition. Then identify the legal act: an ordinary contract, property commitment, financing, guarantee, bank instruction, employment action, notarial deed, tax filing, OSS declaration, or delegated power can require different evidence. For the bank-mandate reconciliation, the immediate acceptance point is to match the transaction against the documented board or shareholder resolution and limits.

Prepare an authority certificate for material transactions that states the company, current directors, relevant constitutional clause, approval body, resolution date, signatory combination, financial limit, validity, and exclusions. Compare it with the counterparty's original or independently verified corporate documents. A specimen signature, business card, email, or possession of a company stamp is not enough. Where authority is delegated, inspect the power of attorney, authentication, substitution right, expiry, revocation, and whether the principal retained the power to grant it. Within the bank-mandate reconciliation file, the responsible officer should preserve signer, joint rules, and power of attorney as evidence for the decision to verify before commitment.

Sequence the director change across corporate and operating systems

A director change begins with eligibility, consent, the correct shareholder decision, notarial documentation, and submission through the current AHU framework under Minister of Law Regulation 49 of 2025 . The effective corporate date, AHU acceptance, and third-party recognition should be recorded separately. The outgoing director should not continue to sign merely because a bank, tax, or OSS profile has not yet been updated. For the bank-mandate reconciliation, the immediate acceptance point is to end obsolete access against the documented authority, credentials, assets, and notices.

Map every dependent record before the meeting: AHU, OSS responsible person and contacts, NIB and licenses, tax account, bank mandates and tokens, payroll, immigration and manpower approvals, contracts, e-signatures, email, government portals, insurance, litigation authority, accounting approvals, and physical assets. Use a controlled overlap where lawful, but assign a cut-off time for each power. Obtain handover certificates, revoke unused powers of attorney, and keep evidence that counterparties and institutions received the change. Within the bank-mandate reconciliation file, the responsible officer should preserve eligibility, consent, resolution, and deed as evidence for the decision to document the effective basis.

Prepare for the bank's independent KYC and account decision

A corporate bank account is not issued automatically because the PT PMA has an AHU approval, NPWP, or NIB. The bank independently assesses the company, beneficial owners, shareholders, directors, signatories, business purpose, licenses, address, contracts, expected transactions, currencies, source of funds and wealth, tax residence, sanctions and risk factors, and original-document or presence requirements. Criteria can differ by bank and branch. For the bank-mandate reconciliation, the immediate acceptance point is to use final outputs against the documented deed, AHU, tax, NIB, licenses, and address.

Build one KYC file that reconciles the executed deed, AHU corporate output , tax data, OSS licenses, UBO report, ownership chart, passports, corporate-shareholder documents, address evidence, business plan, contracts, and funding narrative. Ask the chosen bank for current requirements in writing, but preserve a fallback institution and visit plan. Before the first remittance, approve signatory combinations, online access, token custody, payment limits, beneficiary controls, accounting evidence, and how paid-up capital will be described and used. Within the bank-mandate reconciliation file, the responsible officer should preserve UBO, shareholders, directors, and signatories as evidence for the decision to complete KYC.

Closing conditions should include the bank KYC refresh after a shareholder change because bank recognition follows its own evidence and approval process.

Take control of documents, credentials, and open obligations

A registration engagement is not complete until the company can operate without dependence on the provider's personal accounts or device. Handover should cover final documents, source data, credentials, registered email and phone details, authentication methods, originals, payment receipts, filing history, and unresolved obligations. Access should be tested by an authorized company officer. For the bank-mandate reconciliation, the immediate acceptance point is to transfer and test control against the documented OSS, tax, email, phone, and authentication.

Remote matters need an especially clear revocation and recovery plan. Reconcile the deed, AHU approval, tax record, NIB, licenses, shareholder register, beneficial-owner data, and bank application before acceptance. Record who holds each original, how each credential can be recovered, and when any power of attorney or temporary access must end. Within the bank-mandate reconciliation file, the responsible officer should preserve conditions, renewals, and corrections as evidence for the decision to assign owner and due date.