PT PMA registration checklist Singapore

Establish the shareholder and signing chain

For a Singapore company shareholder, gather its current legal name and UEN, ACRA Business Profile, incorporation evidence, constitution if the notary requests it, director and member records, and an ownership chart reaching natural-person ultimate beneficial owners. The documents must identify the entity that will appear in the Indonesian deed. A trading name, holding company and operating subsidiary should not be treated as interchangeable.

Write a transaction-specific corporate approval: amount and percentage to subscribe, Indonesian entity and project purpose, appointed signer, funding account and any delegated authority. Confirm whether the board alone can approve the subscription under the Singapore constitution. If the notary requires a power of attorney, define the exact act and term rather than granting an undefined right to change ownership or capital. An individual shareholder instead needs passport, identity, source-of-funds and signing evidence appropriate to that case.

ACRA provides verification for Business Profiles and certificates . The receiving notary must confirm whether an ACRA digital record is enough, or whether certification, SAL apostille, paper originals or Indonesian sworn translation are necessary. Do that check before purchasing authentication; SAL also advises verifying acceptance of an electronic apostille.

Freeze the Indonesian business data

Describe what the PT PMA will sell, where it will operate, who will control it and what its first commercial transaction will be. Check the exact KBLI in OSS , foreign-ownership conditions, risk level, site suitability and any sector permission. A proposed business name and registered address are not isolated form fields: they can affect a bank’s assessment and the activity’s licensing route.

Record the authorised, issued and paid-up capital in the notary instruction and align the broader planned investment with the KBLI and project location. BKPM Regulation 5/2025 supplies general PT PMA capital and investment-plan rules, subject to sector exceptions; it does not turn share capital into a provider fee. If the shareholder approves one amount and the deed another, stop and reconcile before signing.

Submit only an accepted notary file

The Indonesian notary should receive the shareholder file, signatory documents, address and agreed company data as one version-controlled set. Ask for a list of accepted items and outstanding exceptions. Then check the final deed against the Singapore corporate resolution line by line: subscriber name, share count, capital, appointed officers and signing scope. Do not assume a courier delivery or e-Apostille automatically means the notary has accepted a record.

Once the deed and AHU legal-entity approval have been issued, retain the executed deed, ministerial approval, official payment evidence and confirmation of the person who holds the originals and electronic access. A company name or capital amendment after this stage can mean more notarial work and a new filing trail. The Singapore company investor registration guide explains how the parent authority chain connects to Indonesian incorporation.

Confirm OSS tax and operating permissions

After legal-entity approval, reconcile the AHU data with the Indonesian tax record and OSS submission. Keep the NPWP, NIB, KBLI and project-location details together. Check whether the exact activity is low risk, requires a standard certificate that must be verified, or needs a sector licence or supporting PB UMKU before operation. An NIB is important evidence but not a universal commercial licence.

If the site is a factory, warehouse, restaurant or other inspected location, include property, environmental, building and technical approvals that apply to that activity. Someone should record the permit holder, validity, restrictions and renewal trigger. Do not mark “licensing complete” merely because an OSS application has been submitted.

Before the first invoice, assign tax access, bookkeeping, VAT/PKP assessment where relevant and LKPM reporting ownership. A company with no revenue can still have compliance duties. The authorised officer should control recovery emails, phones and credentials rather than leaving them permanently with an outside filer.

Handover a bank-ready company file

Banks may ask for both Singapore and Indonesian records: current shareholder and ultimate-owner evidence, Singapore funding source, Indonesian deed and AHU approval, NIB and licence status, actual business model, contracts, expected transactions and director verification. Requirements vary by institution, and a provider cannot guarantee account approval. Assemble the file before incorporation if a first customer payment is time-sensitive.

Handover should include the deed and AHU output, shareholder originals or accepted copies, NPWP, OSS/NIB downloads, licence-status evidence, payment receipts, full credential control, capital ledger and a calendar of tax, LKPM and annual filings. Obtain a signed exception list naming anything outstanding. The handover is incomplete if the founder cannot independently retrieve a company filing or answer a bank’s ownership question.

Release the registration checklist

Use a green/amber/red decision on each evidence gate: green means the recipient has accepted it; amber means a specific document, owner and due date remain; red means the legal or activity premise is unresolved. Only send final signing instructions when the shareholder authority, KBLI, site and capital are green. A bank or licence item can remain amber if the company is being incorporated first, but it must not be represented as already approved.

Start by identifying whether the investor is an individual or Singapore company, then ask the notary for its accepted-document list. Keep the broader Indonesia company registration service overview alongside this checklist when scoping tax, banking, permits and ongoing compliance.