Hong Kong Company Secretary and Address Packages: Costs

Test the secretary appointment and address rights separately

A company-secretary appointment names the office-holder. A registered-office arrangement gives the company a lawful Hong Kong address for its required purposes. They can be supplied by the same firm, but they remain two functions with different evidence. A combined package should make both explicit instead of describing general local presence.

The official secretary rules require an individual secretary to ordinarily reside in Hong Kong, or a corporate secretary to have the required local office or place of business. A sole director cannot also act as the same company’s secretary. The incorporation FAQ separately confirms that the company’s registered office must be in Hong Kong and that the form needs the relevant particulars.

Use an appointment-and-address checklist before comparing price. Identify the actual secretary, office address, permitted use, start date and records arrangement. An email reminding the founder about filings is not proof of appointment. Permission to receive some mail is not automatically permission to use an address for every commercial or licensing purpose.

During company setup in Hong Kong , both functions must fit the approved filing information. If a service provider acts under a different legal name from the marketing brand, use the legal name in the engagement and appointment records. The official TCSP licensing FAQ explains the business-service licensing requirement and relevant exceptions; verify the actual entity’s regulatory basis.

Read the three HSJGlobal support prices in their actual scope

HSJGlobal’s public Hong Kong page offers three formation-support levels. They are useful starting points for an initial purchase, but they are not three published standalone annual secretary-and-address tariffs. In particular, the least expensive option assumes those local functions already exist. Prices below were checked on 29 October 2026 and remain in their published USD currency.

Three genuine HSJGlobal starting prices, each tied to its actual public support description rather than an invented annual package.

For every level, the written proposal must identify the definite deliverables, service dates and quantities. Government-fee inclusion, third-party expenses, add-ons, renewal amounts and cancellation or refund treatment are not fully published in these starts. Ask for them expressly. Broader support can involve preliminary tax questions or bank-application preparation only as agreed; no authority, bank or payment-provider approval is guaranteed.

For an annual market reference, three current provider-owned sources put a broader corporate bundle containing both local functions, one-year BRC renewal and on-time NAR1 at HKD 5,650–9,500. The sources differ in change allowances, mail scope and eligibility. This is a contextual reference, not an HSJGlobal offer or a price for the two functions stripped of every filing task.

The one-year BRC charge is currently HKD 2,350 in the applicable band, and on-time private-company NAR1 is HKD 105. If a package includes these government amounts, exclude them from any additional disbursement subtotal. The package name cannot establish what is included. Keep USD service commitments separate from HKD amounts until a dated conversion basis is agreed. Hong Kong has no general VAT or sales tax ; do not append a generic VAT line.

Specify what the combined package entitles the company to receive

Combined-package entitlement matrix: each row needs a definite inclusion, exclusion or approval rule.

Check the difference between an office address and the company’s operating premises. A bank or licensing body can ask about the real activity and location independently. A registered-office subscription should not be promoted as proof that every institution will accept the same address for all purposes.

The secretary appointment and filing coverage should also identify which routine changes are included and which require another instruction. A price can be reasonable for a stable company and unsuitable for one that expects frequent appointments or share changes. Use the expected events to test the actual entitlement, rather than relying on the word unlimited without its conditions.

Ask for company-controlled document access . The owner should be able to obtain current records and filing evidence without relying on a departed employee’s inbox. Define who is authorised to instruct updates, how urgent notices are escalated and what response is provided when the client information is incomplete.

Preserve continuity when starting, renewing or changing providers

For a new company, align the appointment and address permission with the incorporation information. For a renewal, check when the current service ends and whether the proposed period changes. For a provider switch, prepare the incoming appointment, address rights, records transfer and mail arrangements before ending the outgoing service.

Use a handover inventory listing certificates, registers, filed returns, government receipts, correspondence and unresolved tasks. Identify which party will complete any necessary change filing. A paid subscription is not evidence that the public record and mail destination have already changed.

Agree exit costs and final access in advance. Copies, forwarding balances or unresolved remediation can affect the actual cost of switching, but each should have an agreed basis. Ensure that a contract dispute does not leave an upcoming deadline with no assigned handler. Preserve a dated record of who accepted each open item.

Choose the secretary and address package by the missing function

Choose limited coordination when the company already has both compliant local functions and needs help with the filing. Choose a first-year or expanded setup scope when it supplies missing functions or additional ownership work under a definite written agreement. For an existing company needing only annual local services, request that recurring scope directly instead of treating a formation starting price as a renewal tariff.

Commit when the appointment, address use, records, mail and filing responsibilities are evidenced for the required period. Stop to clarify a missing office-holder, an unauthorised address use or an unclear handover. The suitable combined package is the one that keeps both functions working throughout the company’s actual service cycle.